Project Management

Project Management

personal effectiveness

Ghent, VIB-UGent Research Building Locus

Start date:

26 October 2021


26 & 27 October 2021


This program offers a pragmatic approach on project management, and will help you to:

  • Gain more control over your project(s)
  • Engage and activate stakeholders (including sponsors and international partners)
  • Create a more realistic plan, using insights from both traditional and agile planning techniques
  • Get more out of status meetings
  • Keep the momentum of your project at a good pace

This program takes a flipped classroom approach:

Online learning - 6 weeks

During six weeks before our encounter, you will receive content and assignments on an online collaborative learning platform. These assignments will challenge you thinking about project management, and help you understand the theory behind managing a research project and engaging stakeholders.

You should need no more than 1/2 hour a week for these online assignments


Interactive workshops - 2 days

When we meet, the focus will be on application of the concepts on several real life research projects and on purposefully chosen cases. You will deepen your understanding of project leadership, including how to make a realistic plan for a research project (which typically contains a lot of unknowns), how to engage stakeholders, and how to keep track of progress and keep your sponsor satisfied.


Follow-up - 3 months

The following three months you will receive extra tips and inspiration via e-mail. On top of that, the online collaborative platform will remain active, so that you can continue to engage in conversation with your fellow trainees and with your trainer.

We are convinced that this program will provide you with an interesting learning journey, and that you will feel better equipped to lead your projects to the outcomes that you dream of.

Event intended for

VIB postdocs, staff scientists, group leaders, expert scientists and expert technologists.

Extra information
  • This training is free for VIB participants.
  • The course is not open for non-VIB participants.
  • Note that upon no show without valid justification a fee of € 100 will be charged and you will be blacklisted for the VIB training program for 1 year. Click here for more information


Katia Van Belle - Propellor

This program is delivered by Katia Van Belle, owner of Propellor. Propellor is a training company, consisting of five enthousastic consultants who are passionate about their work. They love their jobs and hope to emanate that to you. Each one of them is an expert in the domains of project and change management, has at least trained 1.000 participants and helped dozens of companies achieve more efficiency and professionalism.  
Katia Van Belle herself is a certified project management professional (PMP) by the Project Management Institute, a DSDM Agile project manager and an NLP master practitioner. She has a degree in Commercial engineering (KU Leuven), and graduated from the CIGO program (Consultancy in Groups and Organizations). Katia has acquired ten years of experience in logistical management and project leadership before becoming a professional trainer in 2002. Valuing per­sonal development very highly, she invests every year in advanced training programs for herself. That is essential, she believes, for continuously stimulating and initiating the growth of others.
She radiates calmness, and is at the same time very dynamical. She takes participants on an in­spiring journey of learning, experimenting and growing. She is supportive, challenging and energetic. People value her extensive knowledge about projects and stakeholder engagement. 
In the previous years she has coached hundreds of project leaders, in all sorts of organizations. Amongst her clients are KU Leuven post-docs and researchers in R&D departments of commercial organizations.


Online learning - 6 weeks

  • Align on theory and concepts
  • Share experiences and insights
  • Learn about different methodologies and their benefits
  • Tools for project management


Interactive workshops - 2 days

Starting up a project

  • The project canvas
  • Agreeing on benefits, objective and scope
  • Engaging stakeholders from the start

Planning the project

  • The traditional approach: 2 ways to define your milestones
  • Assigning roles and estimating the resources needed
  • Visualising timeline and constraints
  • Taking into account risks
  • The Agile way: turning the devil's triangle upside down
  • The hybrid plan: way to go?
  • Getting the buy-in from partners and team members

Executing the project

  • From the high level plan to execution: rolling wave plan
  • Following up and reporting: the teamboard
  • Time-outs and retrospectives
  •  Dealing with issues
  • Keeping stakeholders on board at all times
  • Having that difficult conversation

Closing the project

  • Lessons learned
  • Celebrating success 
  • Handing over the result


Follow-up - 3 months

  • 10 principles for pragmatic project management

Practical info

Location & Venue

26 October 2021 - 27 October 2021

UGent-VIB Research Building Locus

Technologiepark 75
9052 Zwijnaarde

Public transport

26 October 2021 - 27 October 2021

UGent-VIB Research Building Locus
Public transport


At Gent St Pieters station you can take the following city buses: Buses 70, 71 and 72 ("Tramstraat"). You get off at the stop marked "Bollebergen" (on the Grote Steenweg Noord). The Technology Park is straight in front of you on the other side of the soft verge. Walk into the park to the roundabout and then straight on. The UGent-VIB research building is the first building on the left.

There is also a shuttle bus between Gent-Sint-Pieters and Technologiepark, more information can be found here.

Route description

26 October 2021 - 27 October 2021

UGent-VIB Research Building Locus

Route description

There is free parking available in front of the building.

Venue contact

26 October 2021 - 27 October 2021

UGent-VIB Research Building Locus
Extra information

Room L5