Rethinking time management
Rethinking time management
3 March 2026, 9h30 - 16h30
General context
Overwhelmed by endless to-do lists, constant distractions, and the pressure of a fast-changing work environment? You’re not alone. Traditional time management no longer works in today’s world of information overload. What truly matters is not your time – it’s your attention. This training will show you how to shift from juggling time to mastering focus, clarity, and productivity.
By the end of this training, participants will have:
Identified current productivity and wellbeing levels – and understand how they are linked.
Learned strategies to overcome distraction, stress, and information overload.
Built their own practical “Second Brain” system to manage tasks, projects, and commitments.
Discovered why making space for quality thinking is essential – and how to create it.
Left with tools and habits that reduce stress and increase control over workload.
This is not just theory – it’s a highly practical, hands-on training inspired by Graham Allcott’s international bestseller How to be a Productivity Ninja®.
- Together we’ll explore powerful mindset shifts and techniques to manage attention, not just time.
- You’ll apply these principles directly to your own work during the training, supported by your Productivity Ninja® trainer.
- By the end of the day, you’ll have implemented your own customized “Second Brain” – a system that brings clarity, focus, and lasting results.
This training is designed for everyone who feels overloaded by information and tasks, and who wants to regain control, clarity, and energy in their work. Whether you’re managing research projects, leading a team, or navigating a busy role, this training will help you transform overwhelm into confident, sustainable productivity.
Trainers
Ekki Lemmink
As Trainer & Advisor at Think Productive, Ekki – an experienced Communication Scientist, former Professional Athlete and TEDx speaker - inspires people and organisations to make space for what really matters. As a trainer she could be described as full of energy, passion and enthusiasm.
Program
THE 9 CHARACTERISTICS OF A PRODUCTIVITY NINJA™
- Calm and zen-like.
- Ruthless.
- Skilled with the right weapons.
- Invisible and masters camouflage.
- Unconventional.
- Agile.
- Self-aware.
- Prepared.
- Human, not superhero.
THE CORD PRODUCTIVITY MODEL
- What does the model mean: Capture & Collect – Organize – Review – Do?
- From time management to workflow management.
- How does the model help you structure your workflow effectively?
- Empty your head …
HANDS-ON NINJA PRACTICE
- How to stop the internet and email from taking over your day.
- How to beat procrastination.
- How to replace demotivating lists with a productive, personal system.
- How to build and use your “Second Brain.”
- How to manage distractions and interruptions.
- How to get into focused, “in-the-zone” work.
- How to stop firefighting and confusion, and work with clarity and direction.
APPLYING THE NINJA MINDSET TO YOUR WORK
- How to manage your energy, focus, and motivation in a sustainable way.
- Which smart tools, software, and apps to use.
- How to keep everything on track.
WRAP-UP, Q&A AND EVALUATION
Practical info
Leuven - Campus Gasthuisberg
Herestraat 49
3000 Leuven
Belgium
Leuven - Campus Gasthuisberg
Leuven train station is approximately 4 km from the campus Gasthuisberg. Buses depart very regularly to the Gasthuisberg Campus from Leuven train station.
For tickets and up to date schedules visit website De Lijn or use the De Lijn App.
Exit at the very last bus stop ‘Gasthuisberg Campus) make sure not to exit at ‘Gasthuisberg Kliniek =
hospital)
Once you get off the bus, go to your right and go up the street until you see stairs to your left. Climb the stairs all the way up between two buildings. Look for the signs containing blue circles and white numbers and follow them all the way from 2 up to number 12. You will cross several buildings and the walk will take max. 10 minutes. When you reach number 12, you have reached O&N 5, where you can find the reception.
Leuven - Campus Gasthuisberg
The Gasthuisberg campus is west of the Leuven ring. Our buildings are situated behind the hospital (see black arrow near ‘RING NOORD’ on the map). If you come from the city center, you will arrive on campus from the east side (taking Mgr. Van Waeyenberglaan and roundabout Het Teken). If you come from Heverlee or Campus Arenberg, you will arrive from the west side (taking the Celestijnenlaan and Taborweg). When you arrive uphill at the intersection with the Rega Institute and the Red Cross building, you need to take the road down to the bicycle parking at Rega Institute (see map) where you can park. Next, follow the ‘Onderwijs & Navorsing blue route’ description below (start point is #9).
Leuven - Campus Gasthuisberg
You arrive via the E314 highway – EXIT 16
After 200 m, keep left to drive underneath the roundabout and into the tunnel.
Keep left and follow the arrows to Parking West.
You arrive via the Leuven ring road
At the roundabout, take the exit towards ‘Spoed / Ziekenhuis’.
Follow the ring around Campus Gasthuisberg and pass the entrance of SPOED.
Continue right until you arrive at a second roundabout.
Follow the directions for E314.
Near the Fire Brigade Station, make a U-turn and follow the directions for ‘Ziekenhuis’.
Keep left and drive downhill, underneath the roundabout and into the tunnel.
Keep left and follow the arrows to Parking West.
Next, leave the parking at level +1 using the big stairs near the vending machines.
Follow the red carpet and arrows to 'Onco Dagcentrum' to get to the O&N buildings. Take the stairs on your left after exiting Parking West. You are now in front of the O&N4 building; on the left you will find O&N5.